What are the features and benefits of Pre Enrolment?

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Every online induction system delivered through the Pre Enrolment service shares key features and benefits. Each system allows a construction contractor’s site teams and operatives (construction workers) to get onto site safer and sooner. This is achieved through automating processes, including the verification of credentials and personalised notifications, and delivering important health and safety information consistently.
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Pre Enrolment saves time for operatives

Prior to arrival on site, operatives (construction workers) create an account and complete an online induction remotely on any device.

During this process, operatives securely enter their own information and complete videos and questions. This is specific to their trade or role on site, covering key health and safety information.
The credentials that operatives upload can be automatically verified at the point of entry. The developer of Pre Enrolment, Colonel Duck, is a CSCS IT Partner. This means that every system can verify the validity of all skills cards affiliated with the CSCS card scheme.
Operatives complete (or ‘renew’) their online induction by logging into their account at set intervals (e.g. 12 months). They are prompted to do this through automated notifications, which can be sent directly to them and to their employer.
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Tablet showing a Pre Enrolment System, displaying the details of a construction site, including staff, authorised works, and other information.
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Pre Enrolment makes site teams more effective

On site inductions can take at least one hour every day on all construction sites.

Site teams use a Pre Enrolment system to verify operatives (construction workers) have completed the induction process. This saves site teams time as they no longer have to deliver a full health and safety induction and collect information from operatives. Automated notifications will also alert site teams to invalid or expired skills cards, inductions and forms.
Additional functionality can provide site teams with further benefits. A Pre Enrolment system can be expanded to collect information needed for reports and it can also digitalise other paper-based processes, ensuring data is secure and more processing time is saved. Any information required for client or framework agreements can be captured and calculated. Travel distances to site, for example, can be calculated for each operative, based on their postcode and the site’s location.

Pre Enrolment allows construction contractors to digitalise their processes

Every Pre Enrolment system creates a centralised database of information that is secure and GDPR compliant. Any calculation or computation can be performed by a Pre Enrolment system with this data, producing any automated, custom report that a construction contractor requires. This will save time for administrators and provide a contractor with greater insight.
A Pre Enrolment system provides a digital record verifying that only those who have understood the health and safety induction and have the right credentials can go on site. This provides construction contractors and their clients with the assurance that their sites are safer.
By digitalising processes, a Pre Enrolment system saves both operatives and site teams time, thereby reducing costs and saving resources for construction contractors.
Laptop displaying an example of the Worker Search admin function on a Pre Enrolment website.
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What processes can a Pre Enrolment system digitalise?

The Pre Enrolment service can deliver highly extensible systems; new functionality can be added at any time, digitalising more construction processes now or over a longer period, as part of a wider digitalisation strategy.
Person using a laptop on a Pre Enrolment website, displaying 'Skills Card' information upload functions.

Proof of Competency

The Pre Enrolment service creates an online induction system with a centralised database of information on operatives (construction workers) that is both secure and GDPR compliant.

Information on operatives, their qualifications and competencies is digitally recorded. This acts as an induction record and can be accessed by construction site teams. Through the online induction process, specific trades can be asked to upload specific skills cards, ensuring that the right people have the right level of competency.

All Pre Enrolment systems can integrate with other systems and external databases. This means that credentials can be automatically checked for validity, ensuring proof of competency. For example, all CSCS affiliated card schemes can be checked for validity, at the point of entry.

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Man watching a Pre Enrolment Health & Safety induction video, at home on a sofa.

Online Inductions

Operatives securely enter their own credentials and complete an online induction. This can comprise sections of videos, animations and questions specific to their role on site.

Operatives can complete multimedia content (e.g. videos, animations or slides) and be asked multiple choice questions to test their understanding and comprehension of the health and safety information.

Through a digitalised process mirroring existing forms and requirements, operatives and subcontractors can upload additional information including; pre-qualifications; work orders; self-billing agreements; construction VAT reverse charges; insurance documents.

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Worker holding a mobile phone, displaying the 'Site Specific Induction' page on the Magrock Induction website.

Site Specific Inductions

Information about a site can be provided to operatives in any format (e.g. videos, slides, images), forming a site specific induction that site teams can easily ensure has been completed.

The site layout, permit policy and specific health and safety information can be provided to operatives. This can be followed by multiple choice questions to test their understanding and comprehension.

Operatives can complete a site specific induction for every site that they will be attending. They can complete this as part of their health and safety induction or at any point in the future by logging in to their account.

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Operative holding a tablet displaying the 'Weekly Site Safety Checklist' page on the Dandara induction website.

Management System

The Pre Enrolment service can deliver a bespoke health and safety management system for construction contractors. This can manage forms, audits and produce custom reports.

Health and safety forms, including checklists, records, registers and documents can be completed, assessed, edited and reviewed within a system, on a daily basis. A system can record the time when a form has been completed or edited and who performed this action.

Any calculations or computations can be performed as required, producing automated, custom reports. Information can be extracted into multiple formats (e.g. .xls, .pdf) for import into other applications.

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A construction site manager showing an operative the Dandara Induction Occupational Health training video on a desktop computer.

Deliver Training

A Pre Enrolment system can be used for online inductions and as a platform to deliver digitalised learning and training modules (courses) to both employees and operatives.

Training content can be created to cover any course or topic, for example, modern slavery, mental health, wellbeing and quality. This content can comprise a series of slides, images, videos or animations. Multiple choice questions can follow the content to test understanding and comprehension.

Learning and development training courses can be automatically assigned to employees and operatives. Assignment can be based on their job role, or trade, and the information that they provide on their Pre Enrolment system account.

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A worker using a mobile version of the signing in and out tool on Pre Enrolment.

Signing In and Out

Operatives can sign in and out of site using their account. This can be used to record timesheets to calculate the hours worked by an operative or subcontractor on site.

Operatives can use a tablet on site to sign in and out, or scan a QR code using their own phone or mobile device. This can be integrated with turnstiles or automatic doors to provide a simple but effective access control system with Pre Enrolment.

Any metric or required report can be calculated and produced, including: commute distances or CO₂ vehicle emissions from people travelling to site, hours worked in a day/week/month, attendance and muster reports.

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Tablet displaying a pop of the 'Download Multiple Reports' function, on the Magrock Pre Enrolment Induction system.

Upload and Review Rams

A Pre Enrolment system can provide a digitalised method of ensuring that operatives review their Risk Assessment and Method Statement (RAMS) before starting work.

Site teams and subcontractors can upload RAMS for operatives to review. When operatives view a site on their Pre Enrolment system account, they will automatically be shown the relevant RAMS documents.

The system checks that operatives have not only opened their RAMS documents, but have viewed every page, recording a digital timestamp of when this happens onto their accounts.

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Operative on a construction site, using a tablet to creating a new incident report on the Dandara Induction website.

Incident Reporting

A near miss, observation and accident recording and reporting tool can be delivered as part of a Pre Enrolment system, created bespoke for a construction contractor.

Recorded information on near misses, observations and accidents can be used to generate custom reports and digitalise existing health and safety processes. The information recorded as part of an incident report can be viewed, extracted and downloaded; this can be restricted so that it can only be carried out by specific administrators.

Automated alerts and notifications can be set up and sent to site teams or health and safety personnel when certain criteria or conditions are met in an incident report.

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Worker on a construction site using J A Burke's Pre Enrolment system on a mobile device.

Expandable

Pre Enrolment is more than just an online induction system. Every system is extensible and can be expanded to meet a construction contractor’s exacting needs and requirements.

Built bespoke, and delivered as a flexible service, a Pre Enrolment system can evolve independently for a contractor, to provide more tools and digitalise other site and health and safety processes.

Every Pre Enrolment system can perform any function, integrating seamlessly with existing IT infrastructure and complying with all company policies, security strategies and governance.

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Why does Pre Enrolment make the best online induction systems?

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Every Pre Enrolment system is different and provides bespoke levels of functionality and value.
Through a service-led approach, ongoing support and development will be tailored to a contractor’s specific requirements.
This approach is advantageous over off-the-shelf products because it ensures a Pre Enrolment system works effectively for a contractor and their needs. It also ensures that the system is future-proof. The service enables continued development so new functionality can be added as and when a contractor requires it.

Pre Enrolment is more than just an online induction system.

A Pre Enrolment system can be developed to manage deliveries, report incidents, digitalise RAMS and manage forms, audits and reports. The Pre Enrolment service has the potential to deliver a full contractor management system.
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